Document Management Systems

Mama Information Technology & GIS Solutions Ltd designs Document management, that often referred to as (DMS), This process involves the use of a computer system and software we design to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. We have specialized in designing an Electronic Registry for Ministries of Lands located in Nigeria. With Document management system helps in managing, tracking electronic documents of Individual Land file for a statutory title. Mama Information Technology & GIS Solutions Ltd is in to Document management development with the new dimension the world of documentation is heading digital based on the fact that  it is a precursor technologies modernized into digital age. Some of the features of our designs contains:-
  • Check-in/check-out and locking:- Coordination and  simultaneously edit properties of a document in a secures software environment.
  • Tracking and control:- tabs can be made to allow current documents to be in versions until approved by an administrator or otherwise
  • Roll-back, to “activate” a prior version in case of an error or premature release
  • Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
  • Annotation and Stamps,
Our document management eventually can be embedded into on website content management system as more information is available to us today than ever before, and most of it is not being created by us. Our document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving our audience to incorporate standard physical document filing practices electronically. These include:
  • Storage location
  • Security and access control
  • Version control
  • Audit trails
  • Check-in/check-out and document lock down.
Document management, while still recognized and utilized independently, it is also a common component found within an Enterprise Content Management environment. See our sample designs on DMS for Electronic Land Administration and GIS Service embedded.